We think that the best solution to understand how HostelSystem operates and to adjust it to your individual s is to watch our tutorials on vimeo, which you can find here: http://vimeo.com/user7537050/videos/page:1/sort:date
They depict almost every aspect of our software. Thanks to them you can see how to perform operations in HostelSystem step by step, you can easily track the movements of the cursor,you see the written commentaries and what is the most important you can stop it and rewind it any time.
We have grouped some of them for you to make your start with them a little bit easier.
1. Currency
Your currency setting are very important for you because they seriously influence how much money you receive from your customers, so this is the thing you will probably want to check first. You should already have your currency adjusted properly in the HostelSystem profile you got from us, however it is necessary that you should check it. You can also create other accounts that will operate in other currencies that you often get from clients
Setting up accounts and currencies- https://www.youtube.com/watch?v=b6xBsaVFetU
2. Users and Shifts
You will already encounter the list of sample users in the system. You can change it according to your preferences. You may add all your employees who will be using HostelSystem in the future and schedule their shifts
Users - https://www.youtube.com/watch?v=50Z-fxLCXwU
Shift switch and time clock - https://www.youtube.com/watch?v=4xwfJJW5S_g
Setting up shif switches - https://www.youtube.com/watch?v=dndVFxRhQN8
You should also adjust your rooms so they would perfectly resemble the rooms in your hostel. Then, it is very important to adjust their prices so they would match your financial expectations.
Setting up rooms - https://www.youtube.com/watch?v=5fjpWFRyo9k
Setting up pricing - https://www.youtube.com/watch?v=-Pe5x1VBMjI
Understand and adjust colours - https://www.youtube.com/watch?v=bV-Hmm6-lhk
Setting up rates - https://www.youtube.com/watch?v=iCeQu8C_vHs
4. You can controll your finances, sales and deposits better with HostelSystem. You will already have a sample deposit and sales objects in the system as well as sample income and expenses, however you should remember to adjust them according to your own needs.
Setting up sale items and deposits - https://www.youtube.com/watch?v=C1fwXxoLJZA
Take and return deposits - https://www.youtube.com/watch?v=ogRQrn8FP6M
Make a Sale and point of sale basic- https://www.youtube.com/watch?v=PV8GZZIaxzY
Setting up Income and Expense categories - https://www.youtube.com/watch?v=uZ3Au6SehOc
Add upcomming payments (bills or invoices) - https://www.youtube.com/watch?v=16rAUaw4rHU
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HostelSystem allows you to track how your guest booked a room in your hostel.
Setting up the booking methods - https://www.youtube.com/watch?v=UwM16z7Q2K8
6. You shoudl also become familiar with the ways in which Hostelsystem allows you to handle your reservations.
Enter new reservation - https://www.youtube.com/watch?v=-QvYyrILgsA
Setting up coupons - https://www.youtube.com/watch?v=i2Jezv7_sjwMove reservation and switch beds - https://www.youtube.com/watch?v=nTRih7tn7hc
Search and select guests - https://www.youtube.com/watch?v=a3azBlthku8
Extend reservation - https://www.youtube.com/watch?v=I2OuTFCzYXQ
Split reservation - https://www.youtube.com/watch?v=FcOWbtnvEHQ
Cancel Reservation - https://www.youtube.com/watch?v=59ZuD-K9aXQCheck-in, check - out and payments - https://www.youtube.com/watch?v=YvuU5ATOdvY
We hope that we have been helpful.